Staff attendance, in one flow with HBYS and HR
Our PDKS infrastructure collects check-in, shift and leave data and works integrated with your Hospital Information Management System (HBYS) or HR applications, sending error-free data to timesheets and payroll.
What does Personnel Attendance Control System (PDKS) solve?
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Need: Attendance data is scattered
Terminals, shift lists and leave requests live in different places; timesheets are merged manually at month end.
Solution: All check-in, shift and leave data is collected on one platform; timesheets are calculated automatically.
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Need: No sync with HBYS and HR
Staff records, departments and on-call lists are updated separately in different systems.
Solution: Two-way integration with HBYS and HR applications; staff and department data comes from a single source and attendance data flows back.
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Need: On-call and shift tracking is hard
In 24/7 units, overtime, late arrivals and short hours go unnoticed.
Solution: Automatic calculation based on on-call and shift rules, instant exception alerts and manager approval.
Key capabilities
Card, biometric and mobile check-in
Card, fingerprint or face recognition terminals and location-verified mobile check-in.
HBYS integration
Integration with hospital information systems via web services, HL7 and APIs.
HR and payroll integration
Timesheet and leave data transfer to HR applications and payroll software.
Shift and on-call management
Flexible shift plans, on-call lists and overtime rules.
Leave and approval flows
Staff leave requests, manager approvals and automatic balance tracking.
Reporting and data protection
Department-level attendance reports; explicit consent and retention processes for biometric data in line with KVKK.
How we work
Analysis
We review your existing terminals, shift structure and HBYS / HR systems.
Integration
Terminals are connected and HBYS and HR integrations are set up.
Rule definitions
Shift, on-call, overtime and leave rules are configured for your organisation.
Go-live
Starting with pilot units, it rolls out to the whole organisation with training and support.
What is PDKS (Personnel Attendance Control System)?
PDKS records staff check-in and check-out times, shifts and on-call duties, leave and overtime, and produces timesheets from this data. Set up correctly, it eliminates manual month-end calculations and prevents salary and overtime errors.
PDKS for hospitals
In hospitals, 24/7 units, on-call systems and different job titles make attendance tracking complex. Birebirsoft's PDKS infrastructure works integrated with the institution's Hospital Information Management System (HBYS): staff and department data is taken from HBYS, and attendance and timesheet data is sent back.
Large enterprises and HR integration
In large enterprises, PDKS data creates real value when it is integrated with HR applications and payroll software. Our infrastructure acts as a layer that feeds your existing HR system without replacing it.
Frequently asked questions
Can we use our existing PDKS terminals?
In most cases, yes. We assess and integrate your existing card and biometric terminals and recommend new ones if needed.
Which HBYS systems does it integrate with?
We integrate via the web services, HL7 or API infrastructure offered by the HBYS your institution uses, and agree the method with your HBYS vendor at the start of the project.
Is biometric data processed in line with KVKK?
Yes. Since biometric data is a special category of personal data, explicit consent, an alternative check-in method and secure storage processes are put in place.
Let's talk about your project together
If you would like to hear about our projects or tell us about yours, we are just a phone call or a contact form away.
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